GDPR Data processing modelFile of former members of an association

Sector: Associations, unions and political partiesOrganisation: Public

This processing relates to the file of former members of an association, kept to handle their requests, keep in contact with them and produce statistics.

Purposes (3)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Handling of data subject rights requests

Legitimate interest

Communications about fundraising and promotional campaigns

Direct marketing by post and telephone to former members. Live marketing calls must not be made to numbers registered with the Telephone Preference Service (TPS) or to persons who have objected, unless they have specifically consented (Privacy and Electronic Communications Regulations 2003, reg. 21).

Legitimate interest

Statistical study

Statistical study to know the evolution of the association

Legitimate interest

Data categories (2)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Former association members

Data details

Date of birth

required

Emailrequired

Telephone numberrequired

Postal Addressrequired

First namerequired

name

required

Data conservation rules

Active base:

No statutory period. The controller should set the period based on the likelihood of renewed contact (for example a few years after the end of membership). Data are deleted earlier where the former member has died or objects to direct marketing, in which case only the details needed to suppress further contact are kept.

Destruction

Information relating to the administrative management of the organization

Data details

Identity documentoptional

Bank identity for donation managementoptional

Information strictly related to the organization's statutory purposerequired

Position with respect to the associationrequired

Contribution statementrequired

Data conservation rules

Active base:

Personal data may only be kept in a file, in a form which allows identification of the data subjects, for as long as is necessary for the purposes for which they were collected

Destruction

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

other

Created at:07/08/2023

Updated on:10/05/2026

Nb using:9