GDPR Data processing modelIdentification and Notification of Drivers Responsible for Road Traffic Offences

Organisation: PrivateFunction: Human resourcesOrganisation: Public

Processing of personal data to identify the driver responsible for a road traffic offence, to notify the competent UK authority (e.g. police or local enforcement body), to manage fine collection procedures, and to compile anonymous statistics for road safety training.

Purposes (3)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Monitoring the procedure for collecting traffic fines and Litigation management

Monitoring the procedure for collecting traffic fines

Legitimate interest

Anonymous statistics

Produce anonymous statistics with a view to adapting road safety training courses

Legitimate interest

Designation and identification of the driver

Identify to the police (by or on behalf of a chief officer of police) or the relevant enforcement authority the person who was driving, or was likely to be driving, the vehicle when the alleged offence was committed, in reply to a request for driver identification.

Legal obligation

Road Traffic Act 1988, s.172(2)(a): the keeper of the vehicle must give such information as to the identity of the driver as they may be required to give by or on behalf of a chief officer of police.

Data categories (2)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Fine collection procedure

Data details

customer identification data

requiredsensitive data

Date and mode of designationrequired

File number (from enforcement authority)required

Vehicle registration numberrequired

Number, date and time of the vehicle rental contractrequired

Data conservation rules

Active base:

Active database: until designation completed.

Road Traffic Act 1988, s.172; Road Traffic Offenders Act 1988, s.6; Magistrates' Courts Act 1980, s.127

Intermediate archiving:

Dormant database: no statutory retention period applies. The controller should keep the driver identification response and supporting evidence until the penalty is paid or proceedings are concluded and, failing that, while proceedings may still be brought: for offences covered by the Road Traffic Offenders Act 1988, s.6, within 6 months of the prosecutor having sufficient evidence and no later than 3 years after the offence; otherwise generally within 6 months (Magistrates' Courts Act 1980, s.127). For example: 3 years from the date of the offence at most.

Destruction

Driver designation procedure

Data details

Date and time of infringementrequiredsensitive data

date and time of rental start and endoptional

Ticket number and daterequiredsensitive data

employer contactoptional

employer detailsrequired

employer's first namesrequired

Name of employerrequired

Vehicle registration numberrequired

Driver's license numberrequired

Emailoptional

Postal Addressrequired

Date and place of birthrequired

Civilityrequired

Genderrequired

Fisrt namerequired

name

required

Data conservation rules

Active base:

45 days from receipt of ticket

Intermediate archiving:

Dormant: 12 months (limitation period).

Destruction

Data subject (3)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Employers
Employer
Designated drivers

Created at:07/08/2023

Updated on:10/05/2026

Nb using:16