GDPR Data processing modelEmployee Performance Appraisal Management
Purposes (1)
A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable
Data categories (3)
Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)
employee identity data
Data details
Definition
Personal email address, personal phone, personal physical address
Definition
Business email address, business phone, business physical address
Definition
Photograph including the person's face
Definition
false
Data conservation rules
Active base:
Active during employment
Intermediate archiving:
archived up to 6 years post-employment for defence against claims.
Destruction
employment status data
Data details
Definition
Article 9-2-b) of the GDPR
Definition
false
Data conservation rules
Active base:
Kept for the duration of employment.
Intermediate archiving:
Documents relating to the performance of the employment contract (disciplinary records, appraisal records, timesheets, absence records) may be archived for up to 6 years after the employee leaves, to defend potential claims.
Limitation Act 1980, s.5 (6 years for contract claims). Employment tribunal claims must generally be brought within 6 months (Employment Rights Act 1996, s.111; Equality Act 2010, s.123).
Destruction
professional employee evaluation
No statutory period for appraisal records. They are kept while needed for performance management, then archived to defend potential claims within the limitation period (Limitation Act 1980, s.5). See Information Commission (ICO) guidance on keeping employment records.
Data details
Definition
Evaluation of the employee's professional skills (annual evaluation interviews, rating)
Data conservation rules
Active base:
Time required to accomplish the purpose
Intermediate archiving:
Up to 6 years after the employee leaves the organisation
Destruction
Data subject (1)
A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process
- Employees
Attribution / Pas d'utilisation commerciale
CC-BY-NC
