GDPR Data processing modelCorporate statutes management
Purposes (1)
A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable
Data categories (5)
Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)
Identity of legal representatives
Data details
Data conservation rules
Active base:
At least 10 years from the date of the general meeting or resolution, as part of the minutes and records of resolutions and meetings.
Companies Act 2006, s.355 (records of resolutions and meetings kept for at least 10 years).
Destruction
Clerk identification
Data details
Definition
Name of the person
Definition
First name of employee, intern and internship tutor
Data conservation rules
Active base:
3 years
Destruction
meeting minutes
Data details
Data conservation rules
Active base:
For the life of the company: minutes of general meetings and records of resolutions must be kept for at least 10 years from the date of the meeting or resolution (Companies Act 2006, s.355), and minutes of directors' meetings for at least 10 years from the date of the meeting (s.248). After dissolution, no statutory period applies; the controller should set a period, e.g. 6 years from dissolution, the period within which the company may be administratively restored to the register at Companies House (Companies Act 2006, s.1024).
Companies Act 2006, s.355; Companies Act 2006, s.248; Companies Act 2006, s.1024
Destruction
Identity of shareholders and associates
Data details
Data conservation rules
Active base:
At least 10 years from the date of the general meeting or resolution, as part of the minutes and records of resolutions and meetings. Entries relating to former members in the register of members may be removed 10 years after the person ceased to be a member.
Companies Act 2006, s.355 (records of meetings, at least 10 years) and s.121 (removal of entries relating to former members after 10 years).
Destruction
Contents of the bylaws
Data details
Data conservation rules
Active base:
For the life of the company: the articles of association must be kept up to date and a copy of any amended articles sent to Companies House within 15 days (Companies Act 2006, s.26). After dissolution, no statutory period applies; the controller should set a period, e.g. 6 years from dissolution, the period within which the company may be administratively restored to the register at Companies House (Companies Act 2006, s.1024).
Companies Act 2006, s.26; Companies Act 2006, s.1024
Destruction
Data subject (1)
A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process
- other
Attribution / Pas d'utilisation commerciale
CC-BY-NC
